HSE — Health, Safety & Environment
HSE in construction is regulator-watched, contract-bound, and life-critical. The HSE module gives safety officers and PMs the tools to capture every safety event, manage every permit, run every toolbox talk, and produce every regulator submission from a single workspace.
Overview
The module covers eight HSE pillars: incidents, observations, permits to work, job safety analyses (JSAs), toolbox talks, training records, audits, and HSE statistics.
Key concepts
Incident. Any safety event — first aid, medical treatment, lost time, fatality, environmental, property damage. Captures classification, severity, body part, root cause, corrective action, and regulator notification status.
Observation. A near-miss or safe-act observation. Lower-formality than an incident, used for behavioural safety programs.
Permit to work. Hot work, confined space, working at height, excavation, lockout/tagout. Each permit type has a configurable issue / approve / sign-off chain.
JSA — Job Safety Analysis. A structured hazard identification document for a specific task. Created by the supervisor, reviewed by HSE.
Toolbox talk. A short pre-shift safety briefing. Tracked by topic, attendees, and signatures.
Training record. Per-worker certification (first aid, working at height, mandatory induction) with expiry tracking.
HSE stats. Lagging indicators (LTIFR, TRIR, fatality count) and leading indicators (observations, training compliance, permit closure rate).
Step-by-step: report an incident
- HSE → Incidents → New incident (mobile-first — most are entered from the field).
- Pick the classification (first aid / MT / LTI / fatality / property / environment).
- Enter location, date/time, persons involved, witness list.
- Describe what happened, capture photos and a sketch.
- The HSE manager reviews, escalates if needed, and initiates investigation.
- Investigation captures root cause(s), immediate cause(s), and corrective actions with owners and dates.
- Closure requires all corrective actions verified and a sign-off.
Step-by-step: issue a permit to work
- HSE → Permits → New permit.
- Pick the permit type and the area.
- Fill in the hazard checklist, attached drawings, and required PPE.
- Submit for issuer approval. The issuer reviews on site, signs digitally, and issues.
- Workers sign-in / sign-out on the permit on the mobile app.
- At the end of the validity window, the permit is closed and archived.
Step-by-step: run a toolbox talk
- HSE → Toolbox talks → New.
- Pick a pre-defined topic or write a custom one.
- The supervisor runs the talk on site, then captures attendees via QR-scan attendance.
- Each attendee signs digitally (or thumb-print on the mobile capture screen).
- Submit — talk is logged with attendees, photos, and topic.
Common tasks
- Find expiring training: HSE → Training → Expiring lists certificates due in next 30 / 60 / 90 days.
- Export regulator report: HSE → Reports → Regulator generates the standard UAE/KSA/Egypt forms.
- Set up incident escalation: Configure auto-notify rules so LTIs page the project director, fatalities page the MD.
- HSE bulletin: distribute lessons-learned to all workers via the mobile app push.
Troubleshooting
- "Permit signers list is empty." — Permit type doesn't have approvers configured. Edit the type under Admin → HSE → Permit types.
- "Toolbox talk attendees missing." — Workers may not be assigned to the project on that date. Check the project roster.
- "LTIFR shows zero." — Either no LTIs or the man-hours feed is empty. Check HSE → Stats → Man-hours.
- "Mobile photo upload failed." — Offline data syncs when network returns. Check the sync indicator.
Permissions reference
| Permission | Who needs it |
|---|---|
HSE_INCIDENT_REPORT | Everyone on site |
HSE_INCIDENT_INVESTIGATE | HSE officers |
HSE_PERMIT_ISSUE | HSE managers |
HSE_TOOLBOX_CONDUCT | Supervisors |
HSE_TRAINING_MANAGE | HSE managers, HR |
HSE_STATS_VIEW | PMs, Senior management |
See also: QA / QC, Notifications, Audit Log.